AI-powered
AI-powered
Immediate access to top-tier security advisors.
Immediate access to top-tier security advisors.
Immediate access to top-tier security advisors.
Discover how we stand out with innovative approaches, tailored strategies, and proven results designed to meet your specific needs. Experience the difference with our innovative solutions
.svg){kind=small}
.png?width=140&height=140&name=image%20(5).png)
Automate annual client reviews, track every account across every advisor, and produce audit-ready documentation, before the SEC asks. ComplianceIQ replaces the spreadsheets, email chains, and partial Salesforce forms most firms rely on with a single, supervised workflow.
Built for RIA principals, CCOs, and supervisory teams at midmarket and upmarket advisory firms.
The gap most firms have not closed
Reviews are supposed to be ongoing, supervised, and documented. In practice, they live in advisor inboxes, advisor heads, and a patchwork of internal tools. The exam shows up before the gaps do.
Spreadsheets, custom Salesforce fields, and email threads. No single system shows which advisors are current and which are not.
Without a firm wide review calendar, accounts slip past their cycle. Compliance only finds out when a client complains or an examiner asks.
Each advisor records reviews their own way. By the time a request comes in, half the supporting documents are missing or out of date.
When an examiner asks for proof, teams scramble to rebuild a record that should have already existed. Reconstructed evidence is the weakest evidence.
Why this matters now
Examiners no longer accept the claim that a review happened. They look for the timestamp, the supervisor, the questionnaire, and the supporting documents that go with it.
| Rule or priority | What it requires | What examiners look for |
|---|---|---|
| SEC 2026 exam priorities | Heightened focus on periodic client reviews, with explicit attention to retirement and older investors. | Evidence that the firm reviews each client account on a defined cycle, with stronger cadence for higher risk accounts. |
| Rule 206(4)-7 (amended 2023) | Annual compliance review of policies and procedures, documented in writing, with ongoing monitoring of advisory relationships. | A written record showing what was reviewed, by whom, when, and what changed as a result. |
| FINRA Rule 2111 | Reasonable basis, customer specific, and quantitative suitability obligations across the relationship. | Up to date suitability information per client, with a paper trail showing it was confirmed or refreshed. |
References: SEC Division of Examinations, SEC Rule 206(4)-7, FINRA Rule 2111.
Annual Client Reviews · ComplianceIQ
Annual Client Reviews is a feature within ComplianceIQ that automates the scheduling, completion, and documentation of periodic reviews. It replaces manual tracking with a structured, system driven workflow, so every review is visible, completed, and accurately recorded.
Configure review cadence at 6, 12, 18, or 24 months. The next review date is calculated automatically for every client and every account.
A configurable questionnaire walks the advisor through suitability, account changes, and required disclosures. Drafts save automatically. Validation runs before submission.
Reviews that meet all criteria auto resolve. Flagged responses route to the right supervisor with the full context attached.
The full history of every review is retrievable in seconds: submission, approval, revisions, and completion. Status is visible at the client level. Documentation is stored and indexed.
Stop tracking reviews in spreadsheets
See how firms move from manual reviews to defensible workflows, without adding compliance headcount.
Before and after
When firms scale advisor teams, manual processes fail to keep up. The shift is structural, not cosmetic.
Answers compliance teams ask first
An annual client review is a documented meeting between an advisor and a client to confirm that the strategy still fits the client's suitability profile: risk tolerance, time horizon, financial situation, and investment objectives. Under SEC Rule 206(4)-7 and FINRA Rule 2111, advisory firms are expected to maintain written evidence that the review happened and that any change in circumstances was acted on.
Rule 206(4)-7 does not name a single frequency. It requires advisers to act in the client's best interest on an ongoing basis, which examiners interpret as at least annually for most retail accounts. Many firms set 12 month cycles for standard accounts, 6 months for retirement and elderly clients, and 18 to 24 months for low activity institutional accounts. ComplianceIQ supports all four cadences out of the box.
Examiners look for a timestamped record showing who completed the review, which accounts were covered, what suitability information was confirmed or updated, what supporting documents were attached, and which supervisor approved it. Email threads and standalone spreadsheets rarely satisfy this standard. A structured workflow with a built in audit trail is now the working baseline.
SEC Rule 206(4)-7, the Compliance Rule under the Investment Advisers Act of 1940, requires every registered investment adviser to adopt written compliance policies, designate a Chief Compliance Officer, and conduct an annual review of those policies. The 2023 amendments tightened expectations around documentation and ongoing monitoring of advisory client relationships.
Spreadsheets break in three predictable ways. They lose version history when multiple people edit them. They have no enforced supervisor sign off. They cannot prove when a field was changed. Under examination, that uncertainty is treated as missing evidence. A system with timestamped events and role based approvals removes the ambiguity.
Analysts can prepare review drafts and pre populate suitability fields. Advisors finalize and submit. Supervisors review flagged responses and approve, request revisions, or escalate. Each action is logged. Firms with multi level supervision can configure dual control on high risk accounts without slowing standard reviews.
Yes. ComplianceIQ is designed to work alongside the CRM, custodian, and document repositories your firm already uses. Suitability data and review evidence are stored centrally, with references back to the source documents. Implementation timelines depend on the systems involved. We cover this in the demo conversation.
Move beyond manual tracking and incomplete records. Bring every review into a system that ensures it is completed, documented, and audit-ready. Walk into your next exam with the evidence already in hand.
%2010.svg){kind=logo}
